Administration Assistant (Intern)

Our client, AstraZeneca, is a global, science‑led biopharmaceutical company dedicated to discovering, developing, and delivering life‑changing medicines for some of the world’s most serious diseases. Beyond being one of the world’s leading pharmaceutical companies, they create an environment where curiosity, learning, and meaningful impact come together every day.

With a strong international presence and continuous growth, AstraZeneca offers a collaborative and supportive environment where students can gain hands‑on experience and build valuable skills.

To support this, we are looking for an Administration Assistant (Intern) - a 6‑month internship designed to help you learn, grow, and take confident steps in your professional journey.

Key Responsibilities:

• Office and correspondence support: Conduct daily checks of the central mailbox, inquiries, and coordinate timely follow-up; provide general office operations support and logistics.
• Data stewardship and quality: Perform weekly data maintenance in enterprise systems, maintain authorization/registry records and support basic data audits for accuracy and completeness.
• Document and records management: Organize and upload agreements and key documents to designated repositories on a regular cadence, ensuring proper filing and accessibility.
• Vendor and procurement administration: Create and update vendor records upon request; initiate and process simple purchase orders (single-line POs) and track status with stakeholders.
• Event and facilities support: Assist with internal seminars, meetings, and office moves, coordinating logistics, materials, and schedules as needed.
• Ad hoc administrative support: Partner with teams to address routine requests and improve process documentation.

What We’re Looking For:

• Strong organization: You can manage your daily tasks, stay on top of priorities, and follow through reliably.
• Attention to detail: You’re careful, thorough, and committed to keeping information accurate.
• Document management skills: You’re comfortable working with structured filing systems and digital repositories like SharePoint.
• Clear communication: You express yourself clearly, both in writing and verbally, and feel confident coordinating with different stakeholders.
• Digital proficiency: You know your way around Microsoft 365 (Outlook, Excel, Word, Teams), and you’re open to exploring AI tools.
• Problem‑solving mindset: You’re proactive, curious, and not afraid to suggest improvements to everyday processes.
• Team orientation: You enjoy working with others, stay reliable, and adapt well when priorities shift.
• Good written and verbal English skills, as you’ll work with international teams, systems, and materials.

What We Offer:

• Real‑world impact: Contribute to meaningful work within a globally recognized company.
• 6‑month internship: A structured opportunity to gain hands‑on experience and build practical skills.
• Career pathways: Priority consideration for future full‑time, part‑time, or contracted roles.
• Learning & development: Access to global online trainings and hands‑on digital communications experience.
• Industry exposure: Shadowing opportunities and insights into how a large international organization operates.
• Compensation: 780 EUR gross per month.
• Location: Modern office at Skanstes iela 50, Rīga.

If you’re eager to learn, contribute, and start building your professional path, this internship is a great place to begin - we look forward to your application!

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